Overview

Responsibilities:

• Oversee and coordinate office administrative procedures;
• Maintain work priorities and ensure procedures are followed and deadlines are met;
• Protect and ensure privacy of clients is secured and saved safely ;
• Ensure that invoices are billed and paid out on time;
• Gather data and prepare and submit periodic and timely reports;
• Scheduling client appointments and installations;
• Maintain all other office paperwork or similar duty in office according to needs;
• Contact with Suppliers and Coordinate and schedule delivery according to the business needs;
• Schedule work activities, timesheets, meetings, gatherings;
• Maintains stock lists and orders office supplies as needed;
• Carry out administrative activities associated with admissions to post-secondary educational institutions;
• May perform other office duties as per the company’s requirements;
• Conduct clerical duties, including filing, answering phone calls, responding to emails and preparing documents;
• Reconciling daily lead and visiting client data;
• Organize and coordinate administration duties and our procedures, review and evaluate them.

Requirements:

• Excellent communication skills in English;
• Experienced in performing all accounting functions (journal entries, payroll, accounts payable, accounts receivable and reporting);
• Ensuring statutory compliance incl: HST, payroll, WSIB and other related matters; ( training provided)
• Establish work priorities and ensure procedures are followed and deadlines are met;
• Coordinate and oversee all office and clerical activities and operations;
• Interacts with directors and carries out their requests;
• Ensure compliance with applicable rules and regulations;
• Handle complains, maintenance requests and other concerns;
• Valid driver’s license;
• Important – Spoken languages – French (optional) and English;
• Advanced Microsoft office skills including Excel, QuickBooks, Word;
• Demonstrated satisfactory work performance and attendance history;
• 0-3 years minimum experience in an office management role;
• A university degree or college diploma in business or public administration is an asset.