Overview

Job Description

The Administrative Assistant is responsible for providing administrative support to programs and assisting with clerical/reception functions for the organization. This includes administrative oversight of client files, assisting with planning and scheduling of training & annual conference as well as creating a welcoming environment for all individuals accessing and calling the agency.

Key Responsibilities

• Deliver outstanding customer service by warmly greeting all visitors and clients entering the organization.
• Manage incoming calls, promptly responding to inquiries and directing calls to appropriate staff members.
• Provide comprehensive administrative support including data entry, file maintenance, and statistical tracking.
• Coordinate client follow-up surveys to track progress and ensure accurate documentation. Collaborate on marketing campaigns and event coordination to promote program offerings.

Qualifications

• Post-secondary diploma in office administration or equivalent administration resources
• 1 to 2 years of experience in office environment
• Proficiency in both official languages is required.
• Experience in maintaining and updating internal client databases and Excel spreadsheets to ensure accurate record-keeping

Application Deadline: Posted until position is filled

Please email full applications (cover letter & resumé) to

Robin Bower robinb@sudburyemployment.ca

We are committed to fostering an inclusive workplace where diversity is celebrated, and everyone feels valued and respected. Persons with disabilities are encouraged to apply and will be provided with reasonable accommodations, as needed, to support their participation in the recruitment process and their performance on the job. We believe that diverse perspectives lead to innovative solutions, and we welcome the unique talents and contributions that individuals with disabilities bring to our team. If you require any accommodations or assistance during the application process, please let us know, and we will be happy to accommodate your needs.